Genius Mail Toolkit for Gmail
Manage Gmail effortlessly with all-in-one tools:
📩 Out of Office / Auto-Replies: Set or schedule automatic replies for all users at once, or customize them per user or department.
🏷️ Gmail Labels: Create, update, or delete labels in bulk across accounts, or configure them individually for faster, more efficient organization.
✍️ Email Signatures: Deploy consistent, branded email signatures organization-wide, or fine-tune them for specific users, professional branding in minutes.
Features
Out of Office
Never leave incoming emails unanswered when your team is away. Admins can centrally set and schedule professional auto-replies, with the flexibility to customize them per user, department, or occasion, ensuring consistent communication and smooth business operations.
- Set or schedule Out-of-Office replies for all users simultaneously.
- Customize messages for specific users or departments.
- Predefine start and end dates to ensure timely activation/deactivation.
- Maintain consistent messaging for clients and partners.
Gmail Signatures
Keep your company image consistent in every outgoing email. Admins can centrally deploy professional signatures with logos, contact details, and disclaimers, ensuring every message reinforces your brand and complies with corporate standards.
- Deploy consistent, branded signatures to all users.
- Update signatures organization-wide instantly, without user action.
- Customize signatures for specific users or departments.
Gmail Labels
Bring order and efficiency to every inbox without manual setup. Admins can create, edit, or delete labels in bulk, apply a unified structure across the organization, or configure unique labels for specific teams making search and email management faster for everyone.
- Create, rename, or delete labels in bulk.
- Apply a predefined label structure organization-wide.
- Assign unique labels for specific users or departments.
Need Help?
FAQs
Can I set different periods for a specific day?
Yes, you can add or delete different periods within a specific day. You can also enable or disable any period you wish, based on your needs.
Can I enable or disable a day without going into the settings?
Yes, you can enable or disable a day using the radio button that appears next to each day. However, please note that if you disable a day without entering its settings, all the periods you’ve set for that day will be enabled when you turn it back on. Similarly, if you disable it from outside, all periods will be disabled.
If you have multiple periods set within the day and want to enable or disable specific ones, you will need to access the settings for that day and click Save to apply your changes.
Will I be able to write my own message?
We’ve provided a pre-written message, but you can easily change it and write your own. You’ll find its placement at the bottom.
Can I delete the addon whenever I want?
You can delete Recurring – Out of office from your Gmail account whenever you like.
Will the auto-reply start working immediately at the scheduled time I set?
The auto-reply might take up to 5 minutes to activate, depending on server load.
Which time zone does the add-on follow?
The add-on uses the time zone set in your Google Calendar settings. Make sure your calendar’s time zone is correct.
Should I deactivate and reactivate the add-on if I change my schedule?
Yes — once you change the days or hours, please deactivate and reactivate the add-on so the changes can take effect.
Gmail Limitations – Why doesn’t Recurring Out of Office auto-reply to every email from the same person?
Gmail is designed to send only one automatic reply per sender every 4 days. If someone emails you more than once during that period, they’ll usually receive only the first reply. However, in practice, Gmail often sends auto-replies more frequently than the 4 days — but it’s not guaranteed and depends on Gmail.
Different senders will still receive replies normally.
You can see this rule in Gmail settings:
Gmail → Settings → See all settings → General tab → Out of Office AutoReply section
How does the add-on send Out of Office replies?
The add-on simply enables Gmail’s native Out of Office AutoReply feature. All automatic replies are sent directly by Google’s servers, not by the add-on itself. This ensures high reliability, security, and full compliance with Gmail’s sending rules.
Can I set specific times of the day that I’m out of office?
Yes, you can set the specific times you’re out of office for each day. You can also add a start and end time for every period within a specific day.
Will I be able to write my own subject?
We have written a subject for you, but you can change it and write your own. You will find the placement at the bottom.
Can I deactivate the addon whenever I want?
Of course you can activate and deactivate the addon whenever you want just by turning on and off the activate button.
When is the message being sent?
Once you set the add on and you choose the days and, if needed, the hours you are out of office, as long as Recurring – Out of office is activated the message you have written will be sent automatically to everyone who sends a message.
What if we have custom requirements?
Feel free to contact us at [email protected].
If you encounter issues like Error 400 or "too many redirects" when trying to accept permissions during an installation.
Τry adjusting your Chrome browser settings:
- Go to Settings > Privacy and Security > Cookies and other site data > Allow all cookies.
- Alternatively, you can try using an incognito (private) window to resolve the problem.
How should I configure the Out of Office auto-reply settings in Gmail to ensure everyone receives my response?
To make sure your Out of Office (vacation responder) reply is sent to all senders, do not enable the following two options in your Gmail settings:
“Only send a response to people in my Contacts”
“Only send a response to people in … Group” (or your organization)
If either of these options is checked, your auto-reply will be restricted and some external contacts may not receive your message.
Make sure both options are unchecked so your message reaches everyone who emails you while you’re away.
Can I customize the formatting of messages sent through the add-on?
At this time, due to limitations imposed by Google, it is not possible to customize the formatting of messages sent through the add-on. This includes:
Applying bold, italic, or other text styles
Changing fonts, colors, or text size
Preventing automatic line wrapping after a certain number of characters
We understand the importance of message customization and will continue to monitor any changes to Google’s policies that might allow for greater flexibility in the future.