Genius Mail Toolkit is a powerful tool designed for Google Workspace administrators. It allows you to manage Gmail settings across your domain quickly and safely, without any coding. You can set up Out of Office messages, deploy branded email signatures, and create and manage Gmail labels for all users.
Installing Genius Mail Toolkit
Genius Mail Toolkit can only be installed via Admin Install. To begin:
- Go to the Google Workspace Marketplace and search for Genius Mail Toolkit or click here to access the installation page.
- Click Admin Install to start the installation for your organization.
A window will appear informing you that the app will be installed for your entire Google Workspace organization or for specific organizational units or groups. All selected users will have access, and the installation may take up to 24 hours. Click Continue to proceed.
At the bottom of this screen, you need to select Install the app automatically for the following users. You have two options depending on your needs. You can choose Everyone at your organization, which installs the app for all users in your domain, or Certain groups or organizational units, which installs the app only for specific groups or organizational units. Select the option that best fits your organization’s requirements.
Once the installation is complete a confirmation window will appear showing where to find the app. You can open it from any Google service such as Drive, Gmail, Meet or Calendar by clicking the Google Apps icon in the top right corner and scrolling down to find Genius Mail Toolkit. You can also save the link to access the app directly anytime.
Signing In
After opening the app click Sign in with Google and select your admin account. Regular users cannot log in to Genius Mail Toolkit because it is for administrators only. A permission window will appear. Review the permissions and click Continue.
Importing Users
The first step is importing your users. Click Import Users. A modal window will appear explaining what this action does. It will add new users remove deleted users and update existing information. Click Confirm Import to proceed.
Once the import is complete all users will appear in the app and you can activate whichever ones you want. You can also edit user details by clicking on a user’s name or by clicking the three dots on the right side of the user’s row in the table and selecting Edit User. Any changes you make here will only affect Genius Mail Toolkit and will not update Google Workspace directly.
Keep Synchronizing with Workspace
An important feature inside Edit User is the Keep synchronizing with Workspace switch. By default it is turned on which means future imports will overwrite any changes in Genius Mail Toolkit with the latest data from Google Workspace. If you turn it off your local edits will be preserved even after importing users again.
Settings
To configure your organization’s timezone, click the arrow in the top-right corner and select Settings. The time zone mainly affects Out of Office messages, determining exactly when automatic replies are sent.
Genius Mail Toolkit makes managing Gmail at scale simple, secure, and efficient for administrators.
Thank you for using Genius Mail Toolkit.
If you have any questions or need further assistance, please visit gwgenius.com/support.
